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  1. page Key Assistants edited ... Key Assistant Team Leader: Steve Kantor Key Assistant ATL: Raquel Martin, Susan Johnson ...…
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    Key Assistant Team Leader: Steve Kantor
    Key Assistant ATL: Raquel Martin, Susan Johnson
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    Nunn, Shannon FowlerFowler, Tracey Bujaki
    Contact Email: keyassistant@bestagentbusiness.com
    This page is for Key Assistants and Key Assistant Trainees as an overview of the roles & responsibilities attributed to the Key Assistant position.
    (view changes)
    3:41 am

Yesterday

  1. page Talent Team - Talent Box - Processing edited ... When emails come in from this account, make sure ALL REPLIES have Steve cc'd on them. See com…
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    When emails come in from this account, make sure ALL REPLIES have Steve cc'd on them.
    See common email questions and Templates used.
    ...
    question, ask Wendy.Talent Box TL.
    Return to top of page
    Voice Tests
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    Right click on MP3 Voice Test file to temporarily save to your computer [note location so you will be able to attach it to emails. (Most common location is Downloads folder.)
    Once file is downloaded to your computer, right click on file to rename it. Name the file Voice Test - RecruitFirstName RecruitLastName
    Voice Tests (if applicable) are to
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    manually attached (if applicable) to the
    Return to top of page
    Recruit Applications - Initial Interview
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    All Teams (Except Lead Management)
    How to Process Completed Applications
    Based on requirements, youYou will determine
    Recruit must follow these requirements. If any requirement is not followed, you should email Recruit and ask them to correct.
    Based on Steve's feedback, it will determine Recruit's next steps.
    If a Recruit schedules an interview with Steve and you do not receive his feedback within 24 hours, email him and ask for a status update. This way we can keep accurate records.
    Recruit Wiki:
    http://lifebushido.wikispaces.com/Recruit+-+Initial+Interview+Steps
    Complete Applications Include:
    Resume, Lifebushido Job Application, DISC Profile, Voice Test & Lifebushido Questions & Answers
    Subject:
    Applying as a Lifebushido Assistant - RecruitFirstName RecruitLastName
    Did Recruit apply correctly?
    Yes, application is complete
    Send Complete Application Email.
    No, application is incomplete
    Send Incomplete Application Email
    Question about Applying
    Send How to Apply Email
    How to Process - Step by Step
    Log in at https://webmail.1and1.com.
    For Recruit Applications, you will also need to login to QuickBase using the TalentQB login.
    Access the Recruit Ishido DB at https://lifebushido.quickbase.com/db/bbc26uhd3?a=td
    We need to verify Recruit has created a QB record. Lifebushido does not hire anyone without a QB record.
    In DB, search for the Recruit.
    Easiest way to search is by Recruit's email address.
    If you do not find Recruit by email address, then search using first name or last name. If name is popular you may have to search through lots of records to find Recruit.
    If you are still unable to locate Recruit, ask Talent Box TL for help.
    If Talent Box TL can not find Recruit record, you will Reply to Recruit with How to Apply Email and include links for US & Global QuickBase. Let them know they need to create a QuickBase Record before we can proceed.
    Open Recruit email. Verify all applicable information is included.
    Complete Recruit Application packets include:
    Resume & Lifebushido Job Application (as Word or PDF attachments)
    Are the Resume and Job Application in Word or PDF format?
    Yes - Then proceed to next step.
    No - Reply to Recruit using Incomplete Application Email. List the information missing or incorrect items.
    Are you able to open and view both Resume & Lifebushido Job Application?
    Yes - Then proceed to next step.
    No - Reply to Recruit using Incomplete Application Email and list which items are not able to be opened/viewed.
    Are the Resume and Job Application named correctly? Resume - FirstName LastName - Lifebushido Job Application - FirstName LastName
    Yes - Then proceed to next step
    No - Reply to Recruit using Incomplete Application Email and ask them to correct the name of their files.
    If Recruit email is not still open, open it.
    Choose to Forward email. This will keep all attachments together. DO NOT use Reply or Reply All as these will not include the attachments.
    Make sure subject line shows: Applying as a Lifebushido Assistant - RecruitFirstName RecruitLastName.
    If subject line does not show above, change it so it does.
    Use Complete Application Email template, making sure it appears at top of Recruit's email. If it does not, copy and paste it so it does.
    Email should be sent:

    To: Recruit
    Cc:cc: Steve Kantor - steve.kantor@gmail.com & talent@lifebushido.com
    Send email.
    Returning to the Recruit Ishido DB, you will:
    Click on the edit (Pencil) icon on left hand side of Recruit's Record.
    On the following screen you will edit two to three fields: Triangle Status (if available), Interview Status and Interview Ishido.
    Triangle Status - If Recruit mentions they are a Member of a Triangle, select the appropriate information from the drop down menu.
    Interview Status - You will choose the appropriate option from the drop down menu. This will be either Incomplete App or App Forwarded.
    If this is an Incomplete App, you do not need to select anything for Interview Ishido field.
    Interview Ishido - If this is an App Forwarded, you will choose the corresponding Interview Ishido.
    The Interview Ishido is the TL you forwarded the application to.
    If multiple recommendations are made at once without a preferred order, use the following order as priority Calling, Key Assistant, Closing/Listing, Marketing.
    Click Save.
    Now you will Fwd the Recruit's email and use the Follow Up to Steve Email template. Make sure the template appears at the top of the email message. If it does not, you will need to copy/paste it so it does.
    Send to Steve and cc: talent@lifebushido.com.
    Change the Subject Line to:Priority - Recruit - FirstName Last Name
    Send email.
    Move the Recruit's application email to the Recruit App Processed folder.
    You have now completely processed the Recruit's application!
    Return to top of page
    To: Recruit
    cc:
    Steve Kantor
    Subject Line: FW: Applying as a Lifebushido Assistant - RecruitFirstName LastName
    Recruit's FirstName,
    ...
    Subject Line: Priority - Recruit - FirstName Last Name
    Required Attachments: Resume, Lifebushido Job Application, Lifebushido Interview Questions/Answers (in body of email), DISC I Personality Results & Voice Test
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    Am I? - RPI (Raw Personality Indicator) - 16
    Steve,
    Attached are Recruit's interview documents.
    (view changes)
    10:32 pm
  2. page Talent - Special Codes edited ... To: Recruit cc: Steve Kantor Subject: The Calling Team at Lifebushido is Hiring Callers …
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    To: Recruit
    cc: Steve Kantor
    Subject: The Calling Team at Lifebushido is Hiring Callers
    Dear Recruit,
    Thank you for your interest in Lifebushido. You rated yourself high in the calling area, and we are currently hiring callers. Although you did not directly apply to be a caller, I invite you to visit our wiki to see if you feel it would be a good fit. Calling is a great place to start with Lifebushido, and after completing 100 hours of work, you are eligible to apply for additional work with other teams.
    The Calling Team does rapid hiring, so if you are hired, you will be able to start training within a few days after being accepted. Our team is growing, and with growth comes room for advancement. If you are interested in becoming a leader in the future, calling is the perfect place to start. I encourage you to visit http://lifebushido.wikispaces.com/Caller+Testimonials to read testimonials from some of our current callers.
    ...
    visit: http://lifebushido.wikispaces.com/Jobs+for+Callers.
    To apply as a Caller, please visit: http://lifebushido.wikispaces.com/Recruit+-+Initial+Interview+Steps and carefully follow the instructions.
    I am copying Steve Kantor, President of Lifebushido, so you know this email is authorized from Lifebushido or if you have questions directly for Steve.
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    To: Recruit
    cc: Steve Kantor
    Subject: The Marketing Team at Lifebushido is Hiring Marketing Assistants
    Dear Recruit,
    Thank you for your interest in Lifebushido. You rated yourself high in the Marketing area, and we are currently hiring Marketing Assistants. Although you did not directly apply to be a Marketing Assistant, I invite you to visit our wiki to see if you feel it would be a good fit.
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    To: Recruit
    CC: Steve Kantor
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    Lifebushido is hiringHiring Key Assistants
    Dear Recruit,
    Thank you for your interest in Lifebushido. You rated yourself high in the leader area, and we are currently hiring for Key Assistants. Although you did not directly apply to be a Key Assistant, I invite you to visit our wiki
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    To: Recruit
    CC: Steve Kantor
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    Lifebushido is hiringHiring Lead/Database Assistants
    Dear Recruit,
    Thank you for your interest in Lifebushido. You mentioned special code 'Database Management' in your application and we are currently hiring for Lead/Database Assistants! Although you did not directly apply to be a Lead/Database Assistant, I invite you to visit our wiki to see if you feel it would be a good fit.
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    To: Recruit
    CC: Steve Kantor
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    Lifebushido is hiringHiring Real Estate
    Dear Recruit,
    Thank you for your interest in Lifebushido. You mentioned special code ‘Real Estate Assistant’ in your application and we are currently hiring for Real Estate Assistants! Although you did not directly apply to be a Real Estate Assistant, I invite you to visit our wiki https://lifebushido.wikispaces.com/Closing+Management+-+Recruiting to see if you feel it would be a good fit.
    (view changes)
    10:02 pm
  3. page Talent Team - Talent Box - Processing edited ... Lifebushido's Talent Teams and Email Accounts. All Recruit applications should show talent@li…
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    Lifebushido's Talent Teams and Email Accounts.
    All Recruit applications should show talent@lifebushido.com as the email account Recruit sent application to.
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    should show subject: Applyingone of these Subject Lines:
    Applying
    as a Lifebushido Assistant.
    All non-Recruit
    Assistant
    Applying for Lead/Database Management Team
    Lifebushido is Hiring Callers
    Lifebushido is Hiring Key Assistants
    Lifebushido is Hiring Lead/Database Assistants
    Lifebushido is Hiring Marketing Assistants
    Lifebushido is Hiring Real Estate Assistants
    Non-Recruit
    emails should
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    Team subgroups.
    Talent Team (Recruit

    Recruit
    Questions - questions@lifebushido.com, Newquestions@lifebushido.com
    New
    Hires - newhire@lifebushido.com, Newshidosnewhire@lifebushido.com
    Newshidos
    - newshido@lifebushido.com)
    Return to top of page
    Talent Box Processing
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    Access the Recruit & Ishido DB at https://lifebushido.quickbase.com/db/bbc26uhd3?a=td
    After processing emails, move to corresponding processed folders..
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    Applications to thetheir corresponding Folders.folders. [You should
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    the Subject line.]line or the email account it was sent to.]
    Return to top of page
    Priority of Processing Emails
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    Recruit Applicants. All Recruit applications take priority in getting processed.
    When a Recruit applies to a Team, you are to either forward their information per instructions or reply to the Recruit information is missing and ask for them to resubmit. This information is entered in our Recruit DB app People Working with Lifebushido app - https://lifebushido.quickbase.com/db/bbqnat4qd. This email is then moved to the appropriate Talent Box folder.
    ...
    answer, ask Wendy Bingaman and she will help you.Talent Box TL for help. This will
    ...
    similar questions from then on.the next time.
    New Hires.
    ...
    email, ask Wendy and she will help you.Talent Box TL for help.
    Team Leader Updates. TLs will send in updates regarding a Recruit's application such as whether they sent information for Recruit to schedule an interview, date of interview, etc. Based on this information, you will update the Recruit DB app People Working with Lifebushido app - https://lifebushido.quickbase.com/db/bbqnat4qd. Then email is moved to the appropriate processed folder.
    Emails Cc'dcc'd To or
    ...
    sent by Wendy BingamanTalent Box TL for this
    ...
    to the Team'scorresponding processed folder. If
    If
    you need
    These instructions apply for each of our Talent Teams as listed above. Each Team will have corresponding subject lines to make sorting and forwarding of emails easier.
    Ask Talent Team LeaderBox TL for applicable Talent Box web mail
    Log in at https://webmail.1and1.com.
    Once you are logged in and are viewing the emails in the Inbox, based upon the subject lines, you will process according to instructions below.
    (view changes)
    9:52 pm
  4. page Talent Team - Talent Box edited ... Talent Box - Processing Summary - Summary instructions for quick reference Talent Box Recruit…
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    Talent Box - Processing Summary - Summary instructions for quick reference
    Talent Box Recruiting DB - Link to Recruit DB
    Talent Box - Recruiting DB
    Talent Box - Samples - Email examples and how to process confusing, complicated or FAQs
    Talent Box - Special Codes - How to process Special Code Recruits
    (view changes)
    9:38 pm
  5. page Talent Team - Talent Box edited ... Talent Box - Processing - Detailed instructions Talent Box - Processing Summary - Summary ins…
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    Talent Box - Processing - Detailed instructions
    Talent Box - Processing Summary - Summary instructions for quick reference
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    Box Recruiting DB - Link to Recruit DB
    Talent
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    DB Instructions - How to process a Recruit Application in the Recruit Ishido DB
    Talent Box - Samples - Email examples and how to process confusing, complicated or FAQs
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    Special Codes - How to process Special Code Recruits
    Talent Box - Spreadsheet - Steps to process and track Recruit, New Hire & Newshido emails
    Purpose of the Talent Box
    (view changes)
    9:33 pm
  6. page Talent Team - Talent Box - Recruit DB Instructions edited ... 1. For Recruit Applications, you will also need to login to QuickBase using the TalentQB login…
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    1. For Recruit Applications, you will also need to login to QuickBase using the TalentQB login. (If you do not have access, ask Talent Box Team Leader for login credentials.)
    2. Access the Recruit & Ishido DB at https://lifebushido.quickbase.com/db/bbc26uhd3?a=td
    ...
    Johana Jarama.
    (If you are unable to find them, email Talent Box Team Leader to see if they can locate the record for you.)
    4. After locating the Recruit's record, select the edit (pencil) icon.
    (view changes)
    9:30 pm
  7. page Talent Team - Talent Box - Recruit DB Instructions edited Talent Box - Recruit DB Instructions {TMT.png} Talent Box Team Leader - Raquel Martin Talent T…
    Talent Box - Recruit DB Instructions
    {TMT.png}
    Talent Box Team Leader - Raquel Martin
    Talent Team Email - talent@lifebushido.com
    04/01/17
    Purpose of Page
    Steps to process Recruit applications.
    Talent Box Home
    How to Process a Recruit Application
    1. For Recruit Applications, you will also need to login to QuickBase using the TalentQB login. (If you do not have access, ask Talent Box Team Leader for login credentials.)
    2. Access the Recruit & Ishido DB at https://lifebushido.quickbase.com/db/bbc26uhd3?a=td
    3. Using the Search these People box, enter the Recruit's email, last name or first name. For this example, we will use Johana Jarama.
    (If you are unable to find them, email Talent Box Team Leader to see if they can locate the record for you.)
    4. After locating the Recruit's record, select the edit (pencil) icon.
    {recruitdbexample1.png}
    5. Now you can Edit the applicable fields.
    Triangle Status
    0 - No Interest (Individual has no interest in joining a Triangle)
    1 - PENDING - No Status (Individual has shown interest but has not taken action to join a Triangle)
    2 - Want to Join a Triangle (Individual wants to join a Triangle but is not in one yet)
    3 - Joined a Triangle (Individual has joined a Triangle)
    4 - Triangle is Active (Individual who has completed the 30-day Triangle phase and is still an active participant in their Triangle)
    5 - Triangle very Helpful (Individual who has completed 60-90 days in a Triangle)
    Interview Status
    App Forwarded –Talent Box has forwarded Recruit application to appropriate TL. Waiting on TL for next status.
    Decline by LB – LB has chosen to decline Recruit for some reason.
    Decline by Recruit – Recruit has chosen to not pursue LB.
    Hire – This would be a TLs “A” rating or hire recommendation.
    Incomplete App – Talent Box received an incomplete application and is waiting for Recruit to reply with completed application.
    Interview Scheduled – Recruit has scheduled interview with TL.
    No Response – TL has contacted Recruit and Recruit has not responded.
    Sent Email 1 - Talent Box has sent follow up to Recruit regarding their incomplete applications after 3 days.
    Sent Email 2 - Talent Box has sent follow up to Recruit regarding their incomplete applications after 7 days.
    Training Complete - Recruit has completed Caller training.
    Training Started – Recruit has started Caller training.
    Interview Ishido
    TL you are forwarding Recruit app to for interview.
    Interview Date - The initial date you enter will be the date you process the Recruit app.
    You will change this field each time you get a status update from Recruit, Steve or TL.
    Date of Interview scheduled with Steve
    Date of Interview scheduled with Team TL
    Date received Lead Management Test results
    {recruitdbexample2.png}
    6. Click green Save button.
    7. Repeat the same process for each Recruit application.

    (view changes)
    9:30 pm

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