Version: 10/16/17 Steve
Accounting Items for Steve and Payroll
Tracey in Accounting as of 7/5/2017

Action Items for Tracey - 10/16/17
  • Payroll States: 2 scan Part 1 and Part 2
    • Colorado - need to mail or file elec. unsure which.
    • MA- elec file - can't we get Paychex to do this in future? If payment needed, use the AMEX card.
    • MS - Ugh! MS is still trying to say we did not file, track it down and get reversed etc.
    • MD - I am sending them check for $748.89. I think first few months my withholding did not go to MD or something
    • OK - just new SUI numbers - You need to start to track 2017 to 2018 changes of SUI. Tell me if you need another field or something.
    • NV - unsure whta this quarterly bond thing is
    • TX - go online and find out . Keisha quit, not terminated so she should not claim unemplyoment on us
    • WA - I hate WA! Check online Paychex for WA quarterly filingh. I think they got LB correct. But we still have these 2 Best Agent Business accounts to clear out etc. I assume we do not need to pay but sort out and tell me what if any to pay and get us down to 1 account only LB.
  • Payroll Misc
    • ESR report - I think this is related to ACA healthcare. It sure costs a lot like $150 per monht or $1,800 per year. How can we get this to $0 or something? Please contact the ESR guy and get him info needed to file.
    • Emily Romrell - SUI - Get UT as option and get fixed by Paychex.
    • Payroll check - Jennifer Baum Date 2/5/17 for $105.34. Please make sure it was stop payment and Paychex gave back the money. I think it was done and $135.34 since fee of $30 with paychex or someone.
    • CO - drivers license, did I send to you or you still neeD?
  • Payroll for Financials
    • When submitting 2016 financials for taxes last week, I weas worried some numbers wrong on P/L.
    • Please audit and prove to me.
    • I would like monthly report of Balance Sheet and P/L items which summarize all Payroll related stuff including Mass Pay for Globals via PayPal. Report should be a monthly and YTD compare to prior year.
    • Pull 2016 year-end report from Paychex and have me printout to then prove to me numbers match with QB.
    • CA - EDD Quarter ended 9-30-2017. I got payroll report saying $209.90 due but it seems like paychex filed and paid, pls confirm
    • New Hire reporting - pls confirm Paychex does ALL of this for all areas
    • Minimum Wage - pls confirm :Paychex does screen based on employee address to confirm we are paying minimum wage or better for all jurdisditcuitons including local and county.
    • Paychex - fee structure, have them send copy of original signed agreement and fee structure with discounts and copy of latest bill and review and share witgh me to confirm they are not overbilluing
    • Free month - confirm and tell me which month we got free service because they messed up. Send me QB detail report of paychex monthly charges to show gap of month
    • Workers Comp - pls make sure we are registered with lowest rate of clerical in all states. For some states we start in, I thionk it defaults to highest rate first.





Steve Action Items: 8/10/17
  • Add Client Refused field for Client Financials section
  • Reach out to Paypal to find out about Notifications not being sent
  • Finish - Goal Action Audit process and include/train Tracey to implement


Tracey Action Items - 7/5/2017
  • PayPal - said there was issue with recyurring payments May 14-22 and that subscriptions may have autocancelled. So check those dates and make sure stuff processed in Jun.
  • Review Steve answers to https://lifebushido.wikispaces.com/Accounting+-+Steve - DONE/IN PROGRESS - *** Items Im still working on are highlighted in yellow

  • Steve Misc Notes from Tracey Pages - 4/22/2017
    • Paychex - ask for spreadsheet list of all enttities and status etc. Ask them for update of what they have for us overall? - EMAILED WAITING - RECEIVED AND WORKING ON WITH SHALAYNA -
    • WC - class code CA 8810?? - I think CA may be ones with problem of having highre rather than lowest clerifcal WC rate for an Ishido - NOT SURE WHAT YOU ARE REFERRING TO OR ASKING? NOT SURE IF RELEVENT AS THE EMAIL FROM PAYCHEX STATED RATES ARE BASED ON PAYROLL AND PAID BY THEM, IF THERE IS NO PAYROLL IN A STATE THEY DONT PAY WC IN THAT STATE SO THE WC RATE WILL VARY BASED ON PAYROLL


  • Links and Info
  • State Overall Chunks and Issues

    • Register with State: When needed, how/when to shut down if 0 employees versus hassle of keeping it open if we get another employee in future, POA power or attorney for Paychex - THEY LIKE TO KEEP THEM OPEN IF POSSIBLE SO THE NUMBET STAYS ACTIVE AND WE DONT HAVE TO REAPPLY FOR EVERYTHING
    • WC: How do we turn and turn off WC for a state, do we have lowest experience rating for clerical workers in place and not paying too much? ONCE THE POLICY IS SET UP IT STAYS IN PLACE, NEED A NEW POLICY TO ADD OR REMOVE STATES. PAYCHEX PAYS THIS FOR YOU AND THEY DO NOT PAY FOR STATES THAT WE DONT HAVE PAYROLL IN SO THE AMOUNT OF WC WILL VARY
    • Annual Tax Return: Is there any annual tax return needed for state? If so, just file it showing $0 revenue within the state etc. - PAYCHEX TAKES CARE OF THE ONES WE ARE SET UP WITH THEM, I AM WORKING ON GETTING THEM ALL SET UP WITH PAYCHEX
    • Logins - logins and passwords needed for any and all accounts so we can verify payments are being done properly with audit quarterly. - LOGINS ARE NOTED IN THE PAYROLL STATES DB FOR ALL STATES THAT WE HAVE ONLINE ACCOUNTS WITH

Steve Action Items
  • Steve Items - 7/5/2017
    • Tracey needs PayPal for Jul 2016-dec 2016
    • PayPal recurring payments of May 14-22nd.
    • Add Tracey to payroll@lifevbushido.com stuff. emails
    • Dionna Kerr Krista Chant
    • clients - jim powers, elixabeth kline.
    • mailinda kopec swap clients darryl hunt, ken ravago, latane meade.
    • Terminate ESR
    • All pay $10 review minimum wage
    • Paychex $800 credit
    • new employees - vickiy pronto stacey scewerin dam witzwel
    • MS annual report
    • Clients credits
    • Tracey more client acct - less client revive.
    • Buy data Lattane
    • Coaching Paul P

  • Tracey Action Items and Steve - 5/7/2017
      • Monthly fees review for payroll, ESR need to mark as Terminated employees to reduce costs ACA, HR module.
      • Minimum wage - check against Paychex.
    • QB LB balance sheet 3/31/17, qb gl taxes, ar clients folder
    • emails payroll@ emails paychex emails [payroll state fiolder.
    • ga homepage reports, ga audit, notify payroll@ on outlook
    • payroll 1099 2016, paychex hr@lb LBisbest777 pin 1050.
    • WC state monopoloy, bny disability,
    • msr cancel or unsure or pause, bob sokoler.
    • clietn db Action Sort by Hours Rating, Testimonials, Upgrades.
    • hartford stevekantor - Big B regular with ! at end
    • zero employees
    • sarah payroll acct side once a week, sys hours, onthly finnacials. acct services 5 hours please.
  • Steve Misc Notes from Tracey Pages - 4/22/2017
    • lb gl taxes, lb 2016 $$, ar clients credits, emails payroll, emails paycheck, emails payroll state folder
    • Payroll downloads: Bank statement reconcile 6606, paypall fees, amex need to resend 7, 8, 9, 10. paypal data downloads, bank of america statements, add new employees
    • need bernstein and morgan stanley
    • Reconcile chedks manual, acct states db updating., lifebushido bank account reconcile, qb accounting@bab access
    • Clients : Ellie Shorb cancel
    • New hire reports, year-end, manual checks, terminate employees in flex, review all folders acct, dan turner state list, 3/31/, wc list,
    • Monhtly flow by dates for deadlnes, logins services for Services for all.
    • Cash paypal transfer flow. local payrol state jrusidcitions.
    • Daily og and adding clients to stuff like that, backup of compuer,
  • Steve More Misc 4/22/2017 - payroll more specific stuff
    • Payroll: Adeyemi Olorunemi paid?, Malinda Kopec employmenet
    • sherrie lopexz $500 loan, minimum wage stuff
  • Steve Misc Notes from Tracey pages - 4/12/2017
  • emails Paychex review, Emails payroll states review. payroll states misc files
    • Deadlines: 4/30/2017 - all filed and cleared of amounts due, 100% balance PL and GL. Weekly flow.
    • new hire reports, year-end, manual checks, terminate employees gone, review all folders in Acct, dan turner sttate list, 3/31/, wc kist.
  • Payroll
    • Clean and review box. 1099., advance raquel $800., admin roles for hr and paychex access., Payroll steps: New Hires, New Employees - get package, Add to Flex, payroll emails., Process payroll is Payroll Import File Process, Import Histoery to check if okay, Resume payroll, Filter noc ehcks, pay Steve, review and submit
  • Clients - AR
    • Find Acct and Callers to offer up accounting stuff., Accounting Box and PayPal - delegate more and more
    • Refunds Paypal review and audit, Acft Status fields, how bab monthly, close nopw, needs analyzsis , monthly inhouse, monthly vendor, annual, quarterly., growth goalsfor client, unsure, none, 20%, 50%+
    • resignup 99 focus., QB is steve. and Bregular!
  • Bank balances and balance out cashflow
    • I-9 processing cghecks, GE bonus table, verify 941 payments being made, verify md stuff, paychexhr@lb, paychexpayroll@lb,,separate payroll bank account for transfers.paycards validated and active,WA mail scan and send, MS employee addreses, taxpay - all electronic, any non electronic no ids, liability in the states
    • 1099 2015 - Data enter Low below $600 amounts and share.Review of Ishido-Revive.
    • Hire and Fire Processing - Everify - DOB fields needed Hiring and terminating - Employment agreement - HR online onboardirng HR manual sorting out.
    • ACA reporting - ACA triggers of X hours weekly or full-time is it for week or month or year ACA filing for 2015, ACA Rules. 1094 and 1095 reports. monthly analysis. govt entities. CA overtime. paid time off. FMLA stuff.Annual 1099-W2 proces
    • 3. Non-Competition Agreement. Employee will not, directly or indirectly, either as a proprietor, stockholder, partner, officer, employee or otherwise, solicit or provide services which are similar to those provided by the Company during the one (1) year after the Employee’s termination of employment with the Company to any business which was/is a client of Company during one year preceding Employee's termination of employment or was/is a client during the (1) year non-compete period. Should Employee be contacted by a former or current client of the Company in order to attempt to engage Employee’s services outside of the Company, the Employee is to notify Steve Kantor, President of Lifebushido via E-mail and/or telephone immediately. Failure to notify Steve Kantor could result in termination of employment. Employee agrees that for one (1) year from the date that Employee is no longer employed by the Company, Employee shall not take any actions to assist Employee’s successor employer or any other entity in recruiting any other employee who works for or is affiliated with the Company. This includes, but is not limited to: (a) identifying to such successor employer or its agents or which other entity the person or persons who have special knowledge concerning the Company’s processes, methods or confidential affairs; and (b) commenting to the successor employer or its agents or such other entity about the quantity of work, quality of work, special knowledge, or personal characteristics of any person who is still employed at the company. Employee also agrees that Employee will not provide such information set forth in (a) and (b) above to a prospective employer during interviews preceding possible employment.
    • Client confidentiality - add clause if you do not have it that all client data reamins confidential etc etc.
      • Also confidentiality of all of our database of client and prospect lists etc.
      • Attonreys - change this to require arbitration with american arb assn or whatever is standard.

Thank you for USA Ishidos who have followed directions, asked questions to me as needed, updated their Ishido DB record, emailed that they have mailed in their W-2 information, and put in mail. Good work!